National Geographic Traveler Photo Contest Rules

SPONSOR

Sponsor is National Geographic Society, 1145 17th Street, N.W., Washington, D.C. 20036-4688, USA ("Sponsor" or "NGS").


TERM


Due to a technical glitch we've extended the photo contest deadline to July 12, 2012 at 9:00 A.M. ET.


The 2012 National Geographic Traveler Photo Contest (the "Contest") begins April 5, 2012 at 12:01 a.m. US Eastern Time ("ET") and ends July 11, 2012 at 11:59 p.m. ET. ALL ENTRIES MUST BE RECEIVED BY JULY 11, 2012 AT 11:59 P.M. ET. An additional fee of US$10 is required for each Entry received between 12:00 a.m. ET on June 28, 2012 and 11:59 p.m. ET on July 11, 2012. Information on how to enter and prizes form part of these official rules ("Official Rules"). By submitting an entry, each entrant agrees to the Official Rules and warrants that his or her entry complies with all requirements set out in the Official Rules. This is a skill-based contest and chance plays no part in the determination of winners.


WHO MAY ENTER


Contest is open only to individuals who have reached the age of majority in their jurisdiction of residence at the time of entry and who do NOT reside in New Jersey, Vermont, Cuba, Iran, North Korea, the Province of Quebec, Sudan, or Syria. Employees of National Geographic Society, and its subsidiaries and affiliates, and their immediate family members (spouse, parent, child, sibling and their respective spouses, regardless of where they live) or persons living in the same households of such employees, whether or not related are not eligible. CONTEST IS VOID IN NEW JERSEY, VERMONT, CUBA, IRAN, NORTH KOREA, THE PROVINCE OF QUEBEC, SUDAN, SYRIA, AND WHERE PROHIBITED.


HOW TO ENTER


Each Entry consists of an entry form, a single image, and an entry fee. The entry fee is US$15 per Entry for Entries received on or before 11:59 p.m. ET on June 27, 2012. All Entries received between 12:00 a.m. ET on June 28, 2012 and 11:59 p.m. ET on July 11, 2012 will be subject to an additional fee of US$10.

To enter, visit www.NationalGeographic.com/TravelerPhotoContest/, complete an entry form with the required information, including your name, address, telephone number, e-mail address, and photo caption and submit along with your photograph and fee in accordance with the instructions that follow.

The categories for entries are: (1) Travel Portraits; (2) Outdoor Scenes; (3) Sense of Place; and (4) Spontaneous Moments (the "Categories"). There is no limit on the number of entries per person. Each entry must comply with the following requirements (the "Photograph Requirements"):

• Photographs must be in digital format. Only online entries will be eligible. No print or film submissions will be accepted for entry into this Contest. The photograph need not be taken with a digital camera; scans of negatives, transparencies or photographic prints are acceptable. All digital files must be 5 megabytes or smaller, must be in JPEG or .jpg format, and must be at least 1,600 pixels wide (if a horizontal image) or 1,600 pixels tall (if a vertical image).

• Photographs must have been taken within two (2) years before the date of entry and may not previously have won an award in the National Geographic International Photography Contest, the National Geographic Photography Contest or any National Geographic Traveler photo contest.

• Only minor burning, dodging and/or color correction is acceptable, as is cropping. High dynamic range images (HDR) and stitched panoramas are NOT acceptable. Any changes to the original Photograph not itemized here are unacceptable and will render the Photograph ineligible for a prize.

• Photographs that include sculptures, statues, paintings, and other works of art will be accepted as long as they do not constitute copyright infringement or fraud; provided that entrants must be prepared to provide a release form as described below in "Release". When photographing the work of others, it must be as an object in its environment and not a full-frame close up of another person's art.

• The photograph, in its entirety, must be a single work of original material taken by the Contest entrant. By entering the Contest, entrant represents, acknowledges and warrants that the submitted photograph is an original work created solely by the entrant, that the photograph does not infringe on the copyrights, trademarks, moral rights, rights of privacy/publicity or intellectual property rights of any person or entity, and that no other party has any right, title, claim or interest in the photograph.

• The photograph must not, in the sole and unfettered discretion of the Sponsor, contain obscene, provocative, defamatory, sexually explicit, or otherwise objectionable or inappropriate content.

The entries will be judged in accordance with the Judging Criteria, as defined below. All entries must be submitted and received by July 11, 2012 at 11:59 p.m. ET. Proof of submission is not proof of receipt. Entries must be made by the authorized account holder of the e-mail address submitted at the time of entry. "Authorized account holder" is defined as the natural person who is assigned to an e-mail address by an Internet access provider, online service provider, internet domain owner, or other person or organization (e.g., business, educational institution, etc.) that is responsible for assigning e-mail addresses for the domain associated with the submitted e-mail address. Sponsor reserves the right to examine the original photograph/source material in order to confirm compliance with these rules.


RELEASES


If the photograph contains any material or elements that are not owned by the entrant and/or which are subject to the rights of third parties, and/or if any persons appear in the photograph, the entrant is responsible for obtaining, prior to submission of the photograph, any and all releases and consents necessary to permit the exhibition and use of the photograph in the manner set forth in these Official Rules without additional compensation. If any person appearing in any photograph is under the age of majority in their state/province/territory of residence the signature of a parent or legal guardian is required on each release.

Upon Sponsor’s request, each entrant must be prepared to provide (within 7 calendar days of receipt of Sponsor’s request) a signed release from all persons who appear in the photograph submitted, and/or from the owner of any material that appears in the photograph entry, authorizing Sponsor and its licensees (“Authorized Parties”) to reproduce, distribute, display and create derivative works of the entry in connection with the Contest and promotion of the Contest, in any media now or hereafter known. All releases must be in the form provided by Sponsor. Failure to provide such releases upon request may result in disqualification at any time during the Contest and selection of an alternate winner. Download the Personal Release form.

Similarly, upon Sponsor’s request, each entrant must be prepared to provide (within 7 calendar days of receipt of Sponsor’s request) a signed written license from the copyright owner of any sculpture, artwork or other copyrighted material that appears in the photograph entry, authorizing any Authorized Party to reproduce, distribute, display and create derivative works of the entry in connection with the Contest and promotion of the Contest, in any media now or hereafter known. All releases must be in the form provided by Sponsor. Failure to provide such releases upon request may result in disqualification and selection of an alternate winner. Download the Artist Release form.

Finally, upon Sponsor’s request, each entrant must be prepared to provide (within 7 calendar days of receipt of Sponsor’s request) a signed written license from the owner of any private property included in the photograph entry, authorizing any Authorized Party to reproduce, distribute, display and create derivative works of the entry in connection with the Contest and promotion of the Contest, in any media now or hereafter known. All releases must be in the form provided by Sponsor. Failure to provide such releases upon request may result in disqualification and selection of an alternate winner. Download the Location Release form.

For the purposes of these Official Rules, the entrant will be deemed to be in receipt of Sponsor’s request or notification, (a) in the event that Sponsor sends the request by postal mail, five business days after the request was sent by Sponsor, or (b) in the event that Sponsor sends the request by e-mail, on the day that the e-mail was sent by Sponsor.


CONTEST PRIZES


First Prize: One First Prize will be awarded. The First Prize consists of:
(1) a 10-day Galápagos Photography Expedition with National Geographic Expeditions for the winner and one (1) guest;
(2) the winning image will be featured in the December 2012/January 2013 edition of National Geographic Traveler;
(3) the winning image will be featured on the National Geographic Traveler photo contest website; and
(4) a one-year subscription to National Geographic Traveler magazine.

The First Prize Expedition will include meals, sightseeing, and other items as described in the catalog description of the Expedition, and travel must be completed by December 31, 2013. If First Prize winner is unavailable to travel on the specified dates, then the prize will be forfeited. Winner and his/her travel companion are responsible for getting themselves to/from the Expedition departure/end point at Guayaquil, Ecuador, at their own expense. Approximate Retail Value ("ARV") of the First Prize is US$11,000. Tips, taxes, personal expenses such as spa services, laundry or internet usage, and all other items not stated in the catalog description of the Expedition are the sole responsibility of the winner and travel companion. Winner agrees to accept the National Geographic Expeditions Terms and Conditions for the trip.

Second Prize: One Second Prize will be awarded. The Second Prize consists of:
(1) An intensive 2 1/2-day photo workshop at Santa Fe Workshops
(2) the winning image will be featured in the December 2012/January 2013 edition of National Geographic Traveler;
(3) the winning image will be featured on the National Geographic Traveler photo contest website; and
(4) a one-year subscription to National Geographic Traveler magazine.

Winner is responsible for getting him/herself to Santa Fe, NM, and for room and board, meals and living expenses at his/her own expense. Some restrictions apply. Prize must be redeemed by September 30, 2013. ARV of Second Prize is US$475.

Third Prize: One Third Prize will be awarded. The Third Prize consists of:
(1) Admission to a National Geographic Traveler Seminar of his/her choice ;
(2) the winning image will be featured in the December 2012/January 2013 edition of National Geographic Traveler;
(3) the winning image will be featured on the National Geographic Traveler photo contest website; and
(4) A US$200 gift certificate to B&H Photo.
(5) a one-year subscription to National Geographic Traveler magazine.

Winner is responsible for getting him/herself to the National Geographic Traveler Seminar, at his/her own expense. Some restrictions apply. Prize must be redeemed by December 31, 2013. ARV of Third Prize is US$400.

Merit prizes: Seven Merit Prizes will be awarded. Each Merit Prize consists of:
(1) A US$200 gift certificate to B&H Photo.
(2) the winning image will be featured in the December 2012/January 2013 edition of National Geographic Traveler;
(3) the winning image will be featured on the National Geographic Traveler photo contest website; and
(4) a one-year subscription to National Geographic Traveler magazine.

Potential winners shall be required to sign and return within ten (10) days following an attempted notification, an Affidavit, Declaration or Certificate of Eligibility, Liability Release, and where legally permissible, a Publicity Release and Warranty of Ownership and License in which the entrant warrants that he/she is the owner of the photograph (and all the intellectual property rights in the photograph submitted) and grants to Sponsor and its licensees the irrevocable, perpetual, worldwide non-exclusive license to reproduce, distribute, display and create derivative works of the entry (along with a name credit) in connection with the Contest and promotion of the Contest without additional compensation. Failure to execute and deliver any required documents to Sponsor by the specified deadline may result in disqualification from the Contest, and selection of an alternate potential winner.

No prize transfer, assignment or substitution by winners permitted. If a prize (or part of a prize) is unavailable, the Sponsor, in its discretion, reserves the right to substitute the original prize (or that part of the prize) with an alternative prize to the equal monetary value and/or specification, unless to do so would be prohibited by law.

NONCOMPLIANCE OR RETURN OF PRIZE NOTIFICATION AS UNDELIVERABLE, WHETHER BY REGULAR MAIL OR BY E-MAIL, MAY RESULT IN DISQUALIFICATION AND SELECTION OF AN ALTERNATE POTENTIAL WINNER.


JUDGING


Judging consists of two (2) rounds of evaluation. In Round One, each judge in a panel of photographic experts (at least one of whom will be independent of Sponsor) ("Judges") will select ten (10) entries from among all eligible entries based on the following criteria ("Judging Criteria"):(1) Creativity 50%; (2) Photographic quality 50%. The entries selected in Round One will proceed to Round Two. In Round Two, the Judges will collectively select a Winner for each prize level based on the Judging Criteria. In the event of a tie, the tied entries will be re-submitted to the Judges for a re-judging between the tied entries alone. In the event that a tie remains after re-judging, the entry with the highest score in the creativity criteria will be declared the winner. Winners will be chosen on or about July 25, 2012 and will be notified by e-mail. Decisions of the Judges are final and binding.


LICENSE


By entering the Contest, all entrants grant an irrevocable, perpetual, worldwide non-exclusive license to Authorized Parties, to reproduce, distribute, display and create derivative works of the entries (along with a name credit) in connection with the Contest and promotion of the Contest, in any media now or hereafter known, including, but not limited to: Display at a potential exhibition of winners; publication of a book featuring select entries in the Contest; publication in National Geographic Traveler Magazine or online highlighting entries or winners of the Contest. Entrants consent to the Sponsor doing or omitting to do any act that would otherwise infringe the entrant’s “moral rights” in their entries. Display or publication of any entry on an Authorized Party’s website does not indicate the entrant will be selected as a winner. Authorized Parties will not be required to pay any additional consideration or seek any additional approval in connection with such use. Additionally, by entering, each entrant grants to Authorized Parties the unrestricted right to use all statements made in connection with the Contest, and pictures or likenesses of Contest entrants, or choose not to do so, at their sole discretion. Authorized Parties will not be required to pay any additional consideration or seek any additional approval in connection with such use.


LIMITATION OF LIABILITY


By entering this Contest, all entrants agree to release, discharge and hold harmless National Geographic Society and its partners, affiliates, subsidiaries, advertising agencies, agents and their employees, officers, directors, and representatives from any claims, losses, and damages arising out of their participation in this Contest or any Contest-related activities and the acceptance and use, misuse, or possession of any prize awarded hereunder.

National Geographic Society assumes no responsibility for any error, omission, interruption, deletion, defect, or delay in operation or transmission; communications line failure; theft or destruction of or unauthorized access to Contest entries or entry forms; or alteration of entries or entry forms. NGS is not responsible for any problems with or technical malfunction of any telephone network or lines, computer online systems, servers or providers, computer equipment, software, failure of any e-mail entry to be received on account of technical problems or traffic congestion on the Internet or at any Web site, human errors of any kind, or any combination thereof, including any injury or damage to entrants’ or any other persons’ computers related to or resulting from participation, uploading or downloading of any materials related to in this Contest.

In the case of entrants who are Australian or UK residents, the preceding two clauses do not operate in respect of any implied condition or warranty the exclusion of which from these Official Rules would contravene any Australian or UK statute or cause any part of these Official Rules to be void.


CONDITIONS


THIS CONTEST IS VOID WHERE PROHIBITED. Entrants agree that this Contest shall be subject to and governed by the laws of the District of Columbia and the forum for any dispute shall be in the District of Columbia, United States of America. To the extent permitted by law, the right to litigate, to seek injunctive relief or to make any other recourse to judicial or any other procedure in case of disputes or claims resulting from or in connection with this Contest are hereby excluded and any entrant expressly waives any and all such rights. Certain restrictions may apply. Entries void if the Sponsor determines the photograph to not be an original, or if the entries are illegible, incomplete, damaged, irregular, altered, counterfeit, produced in error or obtained through fraud or theft.

By entering, entrants also agree (a) to be bound by these Official Rules; (b) that the decisions of the Judges are final and binding with respect to all matters relating to the Contest; and (c) if the entrant wins, that Sponsor may use the winning photographs and each winner’s name, photograph, likeness, and/or voice in any publicity or advertising relating to the Contest or future promotions without compensation or approval (except where prohibited by law). All federal, state/provincial/territorial and local taxes, fees and surcharges and taxes (whether foreign or domestic, and including income, sales, and import taxes) on prizes are the sole responsibility of the prize winners. In the event that the selected winner(s) of any prize is/are ineligible, cannot be traced or do not respond within 10 days to a winner notification as required by the “Contest Prizes” Rules above, or refuses the prize, the prize will be forfeited and Sponsor, in its sole discretion, may choose whether to award the prize to another entrant.

The Sponsor reserves the right to verify the validity and originality of any entry and/or entrant (including an entrant’s identity and address) and to disqualify any entrant who submits an entry that is not in accordance with these Official Rules or who tampers with the entry process. Failure by the Sponsor to enforce any of its rights at any stage does not constitute a waiver of those rights.


RIGHT TO CANCEL OR SUSPEND CONTEST


If for any reason the Contest is not capable of running as planned, due to infection by computer virus, bugs, worms, trojan horses, denial of service attacks, tampering, unauthorized intervention, fraud, technical failures, or any other causes beyond the control of NGS that corrupt or affect the administration, security, fairness, integrity, or proper conduct of this Contest, NGS reserves the right, at its sole discretion, to disqualify any individual(s) who tamper with the entry process, and/or to cancel, terminate, modify, or suspend the Contest. If Sponsor elects to cancel or terminate the Contest, Sponsor will not retain any rights in the submitted photographs, and will return the fees submitted with each Entry.


WINNERS LIST


Entrants are responsible for complying with these Official Rules. Winners' names will be available online at www.NationalGeographic.com/TravelerPhotoContest/ after August 1, 2012.


DATA PRIVACY


Entrants agree that personal data, especially name and address, may be processed, shared and otherwise used for the purposes and within the context of the Contest and any other purposes outlined in these Official Rules. The data may also be used by the Sponsor in order to verify the participant’s identity, postal address and telephone number or to otherwise verify the participant’s eligibility to participate in the Contest. Participants have the right to access, review, rectify or cancel any personal data held by Sponsor by writing to Sponsor at 1145 17th St., N.W., Washington, D.C. 20036. Personal data will be used by Sponsor and its affiliates exclusively for the purposes stated herein.

NOTICE TO INDIVIDUALS: REMOVAL FROM MAILING LIST: Any individual (or other duly authorized person) may elect to exclude the name and address of that individual from all lists used by National Geographic Society to mail skill contests or sweepstakes. To elect to have an individual’s name excluded from all such lists, submit a removal request in writing to: National Geographic Society, Attention: Digital Media, 1145 17th Street, NW, Washington, DC 20036-4688. This notification system may be used to prohibit mailing of all skill contests or sweepstakes by National Geographic Society to such individual.

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